Transportation of Chemicals for University Business

Many substances require special preparation, packaging, and training for legal transportation in commerce (49 CFR Parts 171-180), which includes local transportation between university owned facilities or offsite locations for teaching and/or research. A hazardous material is defined as "a substance or material which has been determined by the U.S. Department of Transportation (DOT) to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce." More often than not a substances' hazardous material status can found on the respective Safety Data Sheet (SDS) section 14 as identified by the manufacturer. Transportation of materials identified as hazardous materials must be transported in accordance to 49 CFR 173. Florida Institute of Technology is not a licensed transporter of hazardous materials, which also includes the transportation of hazardous waste.

An exception exists to allow university personnel to transport hazardous materials in commerce provided one or more of the following stipulations are met:

 

  • For the purpose of protecting the health and safety of the motor vehicle operator or passengers (ex: fire extinguisher).
  • For the purpose of supporting the operation of a motor vehicle (ex: spare gas can).
  • By a private motor carrier (including vehicles operated by a rail carrier) in direct support of a principal business other than transportation by a motor vehicle. In other words, this exemption only applies to university employees transporting materials for University business, not commercial carriers (FedEx, UPS).

 

If a university employee requires the local transportation of a hazardous material, the following steps must be followed to ensure DOT compliance.

  1. Print and review the "Transportation of Hazardous Materials Under: Materials of Trade Exception" document located in the documents section of this page.
    • A copy of the document is required to accompany any individual transporting substances under this exception.
  2. Submit a signed "terms of agreement" and "Materials of Trade Transportation Manifest" form to the Technical Shipping Officer for review.
  3. The Technical Shipping officer will contact the requestor upon approval, or modification, of the planned transport submission.
    • Modifications may involve quantity limitations, approved packaging, required spill kits or PPE, etc.
    • The EH&S office can provide transportation containers upon request.
  4. On day of transport the requestor must possess the following documents in his/her motor vehicle:
    • Transportation of Hazardous Materials Under: Materials of Trade Exception
    • Completely finalized Materials of Trade Transportation Manifest
    • Signed Materials of Trade Pre-transportation Checklist